Policy Manual
WINFIELD SCHOOL DISTRICT 34 POLICY MANUAL
To view individual policies, click on a section title below. A pdf document will open in a new window with active links on the left side of the page that lead to individual policies.
To locate a specific policy found in the Index:
- The first number in the numbers preceding the policy is the section the policy is found in. For example, 2.011 would be found in section 2. Click to that section.
- The last three numbers refer to the specific policy in the section. For example 2.011 would be found in Section 2, scroll down the column on the left to locate policy 2.011 to review.
Governance
2:10 - School District Governance
2:20 - Powers and Duties of the Board of Education; Indemnification
2:20-E Exhibit - Waiver and Modification Request Resource Guide
Board Member
2:30 School District Elections
2:40 Board Member Qualifications
2:50 Board Member Term of Office
2:60 Board Member Removal from Office
2:70 Vacancies on the Board of Education - Filling Vacancies
2:70-E Exhibit -Checklist for Filling Board Vacancies by Appointment
2:80 Board Member Oath and Conduct
2:80-E Exhibit - Board Member Code of Conduct
2:90 OPEN
2:100 Board Member Conflict of Interest
2:110 Qualifications, Term, and Duties of Board Officers
2:120 Board Member Development
2:120-E1 Exhibit - Guidelines for Serving as a Mentor to a New School Board Member
2:120-E2 Exhibit - Website Listing of Development and Training Completed by Board Member
2:125-E1 Exhibit - District 34-Board Member Expense Reimbursement Form
2:125-E13 Exhibit - Resolution to Regulate Expense Reimbursement
Board Relationships
2:130 Board-Superintendent Relationship
2:140 Communications To and From the Board
2:140-E Exhibit - Guidance for Board Member Communications, Including Email Use
2:150-AP Superintendent Committees
2:150-E Administrative Procedures - Superintendent Committees
2:160-E District 34-Checklist for Selecting a Board Attorney
2:170 Procurement of Architectural, Engineering, and Land Surveying Services
2:170-AP Administrative Procedure - Qualification Based Selection
2:180 OPEN
Board Meetings
2:190 OPEN
2:200 Types of School Board Meetings
2:200-AP Administrative Procedure - Types of School Board Meetings
2:210 Organizational Board of Education Meeting
2:220 Board of Education Meeting Procedure
2:220-E1 Exhibit - Board Treatment of Closed Meetings Verbatim Records and Minutes
2:220-E2 Exhibit-Motion to Adjourn to Closed Meeting
2:220-E3 Exhibit - Closed Meeting Minutes
2:220-E4 Exhibit - Open Meeting Minutes
2:220-E5 Exhibit - Semi-Annual Review of Closed Meeting Minutes
2:220-E6 Exhibit - Log of Closed Meeting Minutes
2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings
2:220-E8 Exhibit - School Board Records Maintenance Requirements and FAQs
2:230 Public Participation at Board of Education Meetings and Petitions to the Board
Board Policy
2:240 Board Policy Development
2:240-E1 Exhibit - PRESS Issue Updates
2:240E2 Exhibit-Developing Local Policy
Board Records
2:250 Access to District Public Records
2:250-AP1 Administrative Procedure-Access To and Copying of District Public Records
2:250-E1- Exhibit - Written Request for District Public Records
2:250-E2- Exhibit - Immediately Available District Public Records and Web-Posted Reports and Records
2:250-E3- Exhibit - Recurrent Requester Notification
Uniform Grievance Procedure
2:260 Uniform Grievance Procedure
2:260-AP1 Guidelines for Investigating Complaints and Allegations of Misconduct
2:260-AP2 Administrative Procedure-Nondiscrimination Coordinator and Complaint Manager
2:265 Title IX Sexual Harassment Grievance Procedure
2:265-AP1- Title IX Sexual Harassment Response
2:265-AP2- Format Title IX Sexual Harassment Complaint Grievance Process
2:265-E- Exhibit - Title IX Sexual Harassment Glossary of Terms
2:270 Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited
4:10 Fiscal and Business Management
4:15 AP1 -Protecting the Privacy of Social Security Numbers
4:15 AP2 - Treatment of Personally Identifiable Information Under Grant Awards
4:15 E1-Exhibit - Letter to Employees Regarding Protecting the Privacy of Social Security Numbers
4:15 E2-Exhibit - Statement of Purpose for Collecting Social Security Numbers
4:20 OPEN
4:40AP-Preparing and Updating Disclosures
4:45 Insufficient Fund Checks and Debt Recovery
4:45-AP1 Insufficient Fund Checks
4:45 E2 Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge
4:55 Use of Credit and Procurement Cards
4:55-AP Controls for the use of District Credit and Procurement Card
4:60-AP2 Third Party Non-Instructional Contracts
4:60-AP3 Criminal History Records Check of Contractor Employees
4:60-AP4 Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees
4:60-AP5 Federal and State Award ProcurementProcedures
4:60-AP5, E Internal Procedures for Procurement Transactions
4:80-AP1 Checklist for Internal Controls
4:80-AP2 Fraud, Waste and Abuse Awareness Program
4:80-AP3 Inventory Management for Federal and State Awards
4:90 Student Activity and Fiduciary Funds
4:110 -AP1 School Bus Post Accident Checklist
4:110-AP3 School Bus Safety Rules
4:120-AP Food Services: Competitive Foods Exemptions
4:130 Free and Reduced-Price Food Services
4:130-Exhibit - Free and Reduced-Price Food Services: Meal Charge Notifications
4:140-AP Fines, Fees, and Charges-Waiver of student fees
4:140-E1 Application for fee Waiver
4:140-E1Request for fee Waiver
4:140-E2 Response to Application for fee Waiver
4:150 Facility Management and Building Programs
4:160 Environmental Quality of Buildings and Grounds
4:160 AP Environmental Quality of Buildings and Grounds
4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
4:170 AP1 Comprehensive Safety and Security Plan
4:170-AP1, E1 Accident or Injury Form
4:170-AP1, E2 Memo to Staff Members Regarding Contacts by Media About a Crisis
4:170 AP 2RoutineCommunications ConcerningSafety and Security
4:170 AP 2 E1 Letter to Parents Regarding Student Safety
4:170 AP2 E3 Letter toParent Guardian About Disruptive Social Media Apps: Dangers
4:170 AP2 E4 Letter toParent Guardian About Preventing and Reducing Incidences of Sexting
4:170 AP2 E5 Notice to Parents/Guardians of Lockdown Drill; Opt-out
4:170 AP2 E6 Letter to Parents/Guardians About Safe Firearm Storage
4:170 AP4 National Terrorism Advisory System
4:170 AP5 Administrative Procedure - Unsafe School Choice Option
4:170 AP6 Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED
4:170 AP6 E1 School Staff AED Notification Letter
4:170 AP6 E2Notification to Staff and Parents of CPR and AED video
4:175 Convicted Child Sex Offender; Criminal Background Check and/or Screen; Notifications
4:175 AP1 Criminal Offender Notification Laws:; Screening
4:175 AP1 E1 Informing Parents/Guardians About Offender Community Notification Laws
4:180 Pandemic Preparedness; Management;and Recovery
4:180 AP1 School Action Steps for Pandemic Influenza or Other Virus/Disease
4:180 AP2 Pandemic Influenza Surveillance and Reporting
4:180 AP3 Grant Flexibility; Payment of Employee Salaries During a Pandemic
4:190 Targeted School Violence Prevention Program
4:190 AP1 Targeted School Violence Prevention Program
4:190 AP1, E1 Targeted School Violence Program Resources
4:190 AP2 Threat Assessment Team (TAT)
4:190 AP2 E1 Principles of Threat Assessment
4:190 AP2 E2 Threat Assessment Documentation
4:190 AP2 E3 Threat Assessment Key Areas and Questions: Examples
4:190 AP2 E4 Responding to Types of Threats
4:190 AP2 E5 Threat Assessment Case Management Strategies
4:190 AP2 E6 Targeted School Violence Prevention and Threat Assessment Education
General Personnel
5:10 Equal Employment Opportunity and Minority Recruitment
5:10 AP Workplace Accommodations for Nursing Mothers
5:20 Workplace Harassment Prohibited
5:20 E-Resolution to Prohibit Sexual Harassment
5:20 AP-SampleQuestions for Conducting Internal Sexual Harassment in the Workplace Investigation
5:30 Hiring Process and Criteria
5:30 AP2, E1 -Exhibit – Notice of Preliminary Hiring Decision Based on Conviction Record
5:30 AP2, E2-Exhibit – Exhibit – Notice of Final Hiring Decision Based on Conviction Record
5:30 AP3-Sexual Misconduct Related Employment History Review (EHR)
5:30 AP3, E-EHR Letter to Applicant's Current/Former Employer
5:35 Compliance with the Fair Labor Standards Act
5:35 AP1-Fair Labor Standards Acts Exemptions
5:35 AP2-Employee Records Required by Fair Labor Standards Acts
5:35 AP3-Compensable Work Time for Non-Exempt Employees
5:35 AP4-Fair Labor Standards Act
5:35E-Volunteer Agreement Executed by Non-Exempt Employees
5:40 Communicable and Chronic Infectious Disease
5:40 AP-Communicable and Chronic Infectious Disease
5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
5:60E1- Winfield #34 Employee ExpenseReimbursementForm
5:90 Abused and Neglected Child Reporting
5:90 AP1-Coordination with Children's Advocacy Center
5:90 AP2-Parent/Guardian Notification of Sexual Misconduct
5:100 Staff Development Program
5:100 AP-Staff Development Program
5:120 Employee Ethics;Conduct;and Conflictof Interest
5:120 AP1-Statement of Economic Interest for Employees
5:120 AP2-Employee Conduct Standards
5:120-AP2 E - Expectations and Guidelines for Employee-Student Boundaries
5:120 E-Code of Ethics for Illinois Educators
5:125 Personal Technology and Social Media; Usage and Conduct
5:125 E-EmployeeReceipt on Board Policy on Personal Technology and Social Media
5:130 Responsibilities Concerning Internal Information
5:140 Solicitations By or From Staff
5:160 OPEN
5:170 AP2 Seeking Permission to Copy or Use Copyrighted Works
5:170 AP3 Instructional Materials and Computer Programs
5:170 AP4 Designation of District Digital Millennium Copyright Act
5:170 E1 Request to Reprint or Adapt Material
5:180 Temporary Illness or Temporary Incapacity
5:185 Family and Medical Leave
5:185 APResource Guide for Family and Medical Leave
Professional Personnel
5:190 E1-Notice to Parents of their right to request their child's Classroom Teacher Qualifications
5:190 E2-Notice to Parent When Their Child is Assigned...By a teacher who is not Highly Qualified
5:190 E3-Letter To Teacher Who is Not Highly Qualified
5:200 Terms and Conditions of Employment and Dismissal
5:220 E Unsatisfactory Performance Report for Substitute Teachers
5:230 Maintaining Student Discipline
5:250 AP School Visitation Leave
Educational Support Personnel
5:270 Employment At-Will, Compensation, and Assignment
5:280 Duties and Qualifications
5:285 RESERVED
5:290 Employment Termination and Suspensions
5:300 Schedules and Employment Year
Philosophy and Goals
6:10 Educational Philosophy and Objectives
Educational Calendar and Organization
6:20 School Year Calendar and Day
6:20-AP Administrative Procedure-Remote and/or Blended Remote Learning Day Plan(s)
6:30 Organization of Instruction
Curriculum
6:40-AP Administrative Procedure-Curriculum Development
6:60-AP1 Administrative Procedure-Comprehensive Health Education Program
6:60 AP1, E2 Resources for Biking and Walking Safety Education
6:60-AP3 Developmentally Appropriate Consent Education
6:60-E Exhibit-Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Ed Classes
6:65 Student Social and Emotional Development
6:70-AP Administrative Procedure-Teaching About Religions
6:80 Teaching About Controversial Issues
6:90RESERVED
6:100 Using Animals in the Educational Program
6:100-AP Administrative Procedure-Dissection of Animals
6:100-E Exhibit-Guidelines and Application for Using Animals in School Facilities
Special Programs
6:120 Education of Children with Disabilities
6:120-AP1, E1 Exhibit-Notice to Parents/Guardians Regarding Section 504 Rights
6:120-AP1, E2 Exhibit-Special Education Required Notice and Consent Forms
6:120-AP2 Administrative Procedure-Access to Classrooms and Personnel
6:120-AP2 -E1 Exhibit-Request to Access Classroom(s) or Personnel for Special Education
6:120-AP3 Administrative Procedure-Service Animals
6:120-AP3-E1 Exhibit-Guidelines for Service Animals in School Facilities
6:120-AP4-Exhibit-Care of Students with Diabetes
6:135 Accelerated Placement Program
6:135-AP Accelerated Placement Program Procedures
6:140 Education of Homeless Children
6:140-AP Administrative Procedure- Education of Homeless Children
6:150 Home and Hospital Instruction
6:150-AP Administrative Procedure- Home Hospital Instruction
6:150-E1- Dr Consent for Home Hospital Instruction
6:150-E3-Consent for Home Hospital Instruction
6:160 English Language Learners
6:170 AP1 Administrative Procedure - Checklist for Development, Implementation...Title 1 Programs
6:170-AP1, E1-Exhibit-District Level parental Involvement Compact
6:170-AP1, E2-Exhibit-Parental Involvement Compact
6:170 AP2, E1 District Annual Report Card Required by Every Student Succeeds Act (ESSA)
6:180 RESERVED
6:190 Extracurricular and Co-Curricular Activities
6:190 AP Administrative Procedure-Academic Eligibility ..Extracurricular Activities
Instructional Resources
6:200 OPEN
6:220 OPEN
6:230 AP Responding to Complaints About Library Media Resources
6:235 Access to Electronic Networks
6:235-AP1 Administrative Procedure-Acceptable Use of Electronic Networks
6:235-AP1, E1 Exhibit-Student Authorization for Electronic Networks
6:235-AP1, E2 Exhibit-Staff Authorization for Electronic Networks
6:235-AP2Administrative Procedure - Web Publishing Guidelines
6:235-E3Exhibit-Online Privacy Statement
6:235-E4Exhibit-Keeping Yourself and Your Kids Safe on Social Networks
6:235-E5Exhibit-Children's Online Privacy Protection Act
6:240 Field Trips and Recreational Class Trips
6:240-AP Administrative Procedure-Field Trip Guidelines
6:250 Community Resource Persons and Volunteers
6:250-AP Administrative Procedure-Securing and Screening
6:250 E Resource Person and Volunteer Information Form and Waiver of Liability
6:255 Assemblies and Ceremonies
6:260 Complaints About Curriculum, Instructional Materials, and Programs
6:260 AP1Selection and Challenge of Instructional Materials
6:260-E Exhibit- Curriculum Objection
Guidance and Counseling
6:270 Guidance and Counseling Program
Achievement
6:280-AP Administrative Procedure-Evaluating and Reporting Student Achievement
6:300 RESERVED
6:310 RESERVED
6:315High School Credit for Students in Grade 7 or 8
6:330 RESERVED
Equity
7:10 Equal Educational Opportunities
7:10 AP1 Accommodating Transgender, Nonbinary, Gender Non-conforming Students
7:10 AP2 Accommodating Breastfeeding Students
7:10 E Equal Educational Opportunities Within the School Community
7:15 Student and Family Privacy Rights
7:15 E Notification to Parents of Family Privacy Rights
7:20 Harassment of Students Prohibited
7:20 AP Harassment of Students Prohibited
Assignment and Admission
7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students
7:40 AP Placement of nonpublic School Students Transferring Into District
7:50 School Admissions and Student Transfers To and From Non-District Schools
7:50AP School Admissions and Student Transfers To and From Non District Schools
7:50AP2 Early Admission Kindergarten and First Grade
7:60 AP1 Challenging a Student's Residence Status
7:60 AP2 Establishing Student Residency
7:60 AP2 E1 Letter of Residence from Landlord in Lieu of Lease
7:60 AP2 E2 Letter of Residence when student living with district resident
7:60 AP2 E3 Evidence of Non-Parents Custody, Control and Responsibility of a Student
Attendance
7:80 Release Time for Religious Instruction/Observance
7:90 Release During School Hours
7:100 Health, Eye and Dental Examinations; Immunizations; and Exclusion of Students
7:110 OPEN
7:120 OPEN
Rights and Responsibilities
7:130 Student Rights and Responsibilities
7:140AP Use of Metal Detectors and Searches for Student Safety
7:150 Agency and Police Interviews
7:150 AP Agency and Police Interviews
7:165 RESERVED
7:180 Preventing Bullying and Other Aggressive Behaviors
7:180 AP1 Prevention, Identification, Investigation, and Response to Bullying
7:180 AP1 E1 Resource Guide for Bullying Prevention
7:180 AP1 E2 Be A Hero by Reporting Bullying
7:180 AP1 E3 Memo to staff regarding Bullying
7:180 AP1 E4 Memo to parents/guardians regarding Bullying
7:180 AP1 E5 Report form for Bullying
7:180 AP1 E6 Interview Form for Bullying Investigation
7:180 AP1 E7 Response to Bullying
7:185 Teen Dating Violence Prohibited
7:185 Memo to Parents/Guardians Regarding Teen Dating Violence
7:190 AP1 Student Handbook-Hazing Prohibited
7:190 AP2 Student Handbook-Gang Activity Prohibited
7:190 AP3 Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students
7:190 AP4 Use of Isolated Time Out , Time Out, and Physical Restraint
7:190 AP6 Guidelines for Investigating Sexting Allegations
7:190 AP7 Student Discipline Guidelines
7:190 AP8 Student Re-Engagement Guidelines
7:190-AP9 Administrative Procedure - Administrative Transfer to Regional Safe School Program
7:190 E1 Aggressive Behavior Reporting Letter and Form
7:190 E2 Student Handbook Checklist
7:190 E3 Memorandum of Understanding
7:190 E4 Acknowledgement of Receiving Student Behavior Policy and Student Conduct Code
7:200 Out-of-School Suspension Procedures
7:200 E1 Short Term Out of School Suspensions
7:200 E2 Long Term Out of School Suspension (4-10 Days) Reporting Form
7:210 E1 Notice of Expulsion Hearing
7:220 AP Electronic Recordings on School Buses
7:230 Misconduct by Students with Disabilities
7:240 Conduct Code for Participants in Extracurricular Activities
7:240 AP1 Code of Conduct for Extracurricular Activities
Welfare Services
7:250 Student Support Services
7:250 AP1 Measures to Control the Spread of Head Lice at School
7:250 AP2 Protocol for Responding to Students with Social, Emotional, or Mental Health Needs
7:260 Exemption from Physical Activity
7:260-AP1 Religious Exemptions to PE and Recess
7:270 Administering Medicines to Students
7:270 AP1 Dispensing Medication
7:270 AP2 Checklist for District Supply of Undesignated Medications
7:270 E Medication Authorization Forms
7:270 E1 School Medication Authorization Form
7:270 E2 School Medication Authorization Form-Medical Cannabis
7:275 Orders to Forgo Life-Sustaining Treatment
7:280 Communicable and Chronic Infectious Disease
7:280 AP Managing Students with Communicable or Infectious Diseases
7:280 E-1 Placement of Students with Aids
7:280 E-2 Reporting and Exclusion Requirements for Common Communicable Diseases
7:280 E-3 Staphylococcal Infections for Schools
7:285 Anaphylaxis Prevention, Response, and Management Program
7:285-AP Anaphylaxis Prevention, Response, and Management Program
7:285-AP E Allergy and Anaphylaxis Emergency Plan
7:290 Suicide and Depression Awareness and Prevention
Activities
7:300 Extracurricular Athletics
7:300 E-1 Agreement to Participate
7:300 E-2 Certificate of Physical Fitness for Participation in Athletics
7:300 E-3 Authorization for Medical Treatment
7:305 Student Athlete Concussions and Head Injuries
7:305-AP Program for Managing Student Athlete Concussions and Head Injuries
7:305 E Concussion Information Sheet
7:310 Restrictions on Publications; Elementary Schools
7:310-AP Guidelines for Student Distribution of Non-School Sponsored Publications; Elementary School
7:320 OPEN
7:325 Student Fundraising Activities
7:325-E Application and Procedures to Involve Students in Fundraising Activities
7:330 RESERVED
Records
7:340 AP1 School Student Records
7:340 AP1E1 Student Records Notice to Parents-District Form
7:340 AP1 E2 Using a Photograph or Video Recording of a Student
7:340 AP1 E2 Program Participation Release-District Form
7:340 AP1 E5 Biometric Information Collection Authorization
7:340 AP2 Storage and Destruction of School Student Records
7:340 AP2 E1 Letter Containing Schedule for Destruction of School Student Records
7:345 Use of Educational Technologies; Student Data Privacy and Security
7:345-AP Use of Educational Technologies; Student Data Privacy and Security
7:345-AP , E1 Student Covered Information Reporting Form
7:345-AP , E2 Student Data Privacy: Notice to Parents About Educational Technology Vendors
7:345-AP , E3 Parent Notification Letter for Student Data Breach
7:345-AP , E4 Exhibit – Notice of Parent Rights Regarding Student Covered Information
7:345-AP, E5 Parent Request Form for Student Covered Information
7:345-AP, E6 Parent Request Form for Correction of Student Covered Information
8:10 Connection with the Community
8:20 Community Use of School Facilities
8:20 E Application and Procedures for Use of School Facilities
8:20 E-3 Procedure for PTO Contracts Benefitting the District or Students
8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
8:25 AP Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
8:30 Visitors to and Conduct on School Property
8:30 AP Definition of Child Sex Offender
8:30 E-1 Letter to Parent Regarding Visits to School
8:30 E-2 Child Sex Offender's Request for Permission to Visit School Property
8:40 OPEN
8:50 OPEN
8:60 OPEN
8:70 Accommodating Individuals with Disabilities
8:90 Parent Organizations and Booster Clubs
8:95 E-1 Letter Notifying Parent/Guardian of School Visitation Rights
8:95 E-2 Verification of School Visitation
8:100 RESERVED